Administrative Paralegal, Post Completions - Real Estate

The role

This is an excellent opportunity for candidates wishing to progress their legal career in a collaborative and supportive environment. The Post Completions Administrative Paralegal will provide support across the Post Completions Team and wider Real Estate Department, assisting with the progression of post‑completion formalities and related follow‑up work. You will support the efficient handling of registrations, SDLT, historic and inherited matters, and day‑to‑day workflow, contributing to the timely progression and resolution of post‑completion tasks.

Role responsibility

• Work with all members of the Post Completions team to provide cross-team support handling post completion cycles and associated tasks.
• Manage Land Registry Portal activity by clearing weekly downloads (postal and general). Ensuring a weekly review of the Land Registry portal to ensure no errors or missing documents.
• Maintain oversight of caseloads by picking up and resolving outstanding applications and requisitions in a timely manner, including liaising with HM Land Registry and contacting fee earners where input or confirmation is required.
• Review and progress historic matters, creating clear audit trails and uploading required documents to our case management system. Regularly monitoring requisition deadlines and ensuring proactive reminders and extension requests where necessary.
• Liaise directly with HMLR to respond to requisitions, request extensions, and confirm status of applications where information could be missing.
• Maintain and update tracking systems (i.e. spreadsheets) for requisitions, cancellations, and follow-ups, ensuring timely chasers are sent.
• Managing the team inbox and liaising with team members on incoming enquiries and applications, assisting with larger-scale applications.
• Carry out ad hoc tasks assigned via email or BigHand to ensure smooth team workflow.
• Clear communication with fee earners and the wider team to confirm instructions and the timely progression of matters.
• Flexibility to pick up ad hoc tasks, providing support across the team as needed.

 Tools and Systems Used

• BigHand - for instructions management.
• TM Group - for AP1s, SDLTs, and requisition management.
• HMLR Portal - for downloads, day list checks, and progress tracking.
• Companies House - for company information verification and filing.
• iManage - for file management and uploading documentation.

This role summary outlines the core responsibilities and expectations of the Post Completion Support role within the team. It is not an exhaustive list, and the scope of the role is likely to evolve over time in response to team needs, departmental priorities, or wider business requirements.

About you

• Experience within a post‑completions, real estate or conveyancing support role.
• Familiarity with Land Registry and HMRC procedures.
• The ability to manage multiple tasks and deadlines in a high‑volume, deadline driven environment.
• Confident communication skills, with the ability to liaise effectively with fee earners, clients and third parties at all levels.
• Strong attention to detail with a focus on accuracy and risk management.
• Comfort using case management systems and online portals.

At Howard Kennedy we believe that everyone deserves the space to thrive. We’re committed to creating an inclusive recruitment experience that reflects the diversity of both our people and our clients.

We are proud to be an equal opportunities employer. We welcome applications from individuals of all backgrounds and identities, and we’re committed to ensuring that our recruitment process is fair, transparent, and accessible to all.

We understand that every candidate’s needs are different If there’s anything we can do to make your application journey more comfortable— whether for interviews, assessments, or onboarding—please let us know. We’ll work with you to remove any barriers and ensure our recruitment process is comfortable for you. 

Contact our recruitment team at recruitment@howardkennedy.com to discuss any support you might need.

Agency Introductions

Please note that we are not accepting applications via agencies for this role at this time. Before sharing any named candidate CVs, please contact your recruitment representative. If any named CVs are sent from agencies without approval from our recruitment team, they will not be deemed valid introductions, and no agency fee will be paid.

Benefits

• Competitive salary
• 25 days annual holiday
• Permanent Health Insurance
• Life Assurance
• Interest free Season Ticket Loan
• Private Healthcare
• Pension Scheme
• Staff Introductory Scheme
• Employee Assistance Programme

About us

With almost 200 lawyers in one location, we ensure our clients have the right team to help them get from where they are to where they want to be. We advise major corporates and institutions as well as entrepreneurial, ambitious enterprises which are often privately or family owned, or private equity backed. As well as our significant business law capability, we are one of only a few London-based law firms with a large private wealth offering. Our clients find our straightforward approach a compelling alternative to larger, less personal firms.

Whether you are an ambitious and talented individual wanting to hit the ground running from day one, or an established professional looking for a new opportunity, Howard Kennedy is the firm where you can really make it happen.

We have earned a strong reputation for our exceptional and uniquely talented people who between them deliver outstanding results for clients. In a firm of our size, our strong team dynamic creates a thriving culture of creativity and entrepreneurialism. Howard Kennedy is a pragmatic and non-hierarchical environment where success is shared, and you are proactively encouraged to thrive at your own pace.

Our distinctive culture is built on fairness and respect. Guided by the firm’s values of talk straight, think smart and be yourself, everyone in the firm holds equal value, and everyone plays their role in supporting, encouraging and inspiring colleagues to do their best work.

At the same time, we recognise and reward individualism, celebrating the diversity of our people and supporting them to grow their practice and drive their own career advancement.

As well as client work, there is opportunity to broaden your horizons at the firm with fulfilling pro bono and charity projects. We have a regular social calendar full of wellbeing activities, charitable and social events too.