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Facilities Assistant

Please Note: The application deadline for this job has now passed.

The role

We are looking for a Facilities Assistant to join our facilities team based in our No.1 London Bridge office.  This is an excellent role providing an opportunity to gain further experience in a varied legal facilities role. You will gain exposure to a mix of hands-on and administrative tasks, providing front-line support to internal clients, as well as liaising with suppliers and subcontractors and supporting the Facilities Manager.

Role responsibility

  • Acting as the first point of contact for receiving and tracking facilities requests, tasks and issues and escalating issues as appropriate
  • Co-ordinating engineers and repairs as required
  • Providing hands-on and practical problem-solving for a range of issues
  • Undertaking routine health and safety checks
  • Managing the Facilities store to a clean and tidy standard
  • Acting as main point of contact for fire wardens and first aiders, updating and maintaining the emergency planning process.
  • Playing an active role in planning annual shutdowns and project works.
  • Maintaining the Facilities Department pages on the Firm's intranet.
  • Processing invoices for Facilities including coding, tracking and preparing invoices for authorisation.
  • Recycling and waste management co-ordination
  • Managing the Access Control System and production of pass cards
  • Managing internal desk moves
  • Ordering business cards
  • Assisting the hospitality team with events in relation to lighting/heating/security measures, etc.
  • Other ad hoc administrative duties to support the facilities team, as they arise

About you

Ideally you will be able to demonstrate:

  • Proven experience of working in an office/corporate environment
  • Experience of Health and Safety at work including risk assessments (desirable but not essential)
  • Good organisational skills, with the ability to manage multiple priorities
  • Excellent communication skills with confidence and credibility engaging with internal and external stakeholders at all levels
  • Excellent client facing skills, gained in an office or other customer-focused environment
  • Good problem-solving abilities
  • The ability and confidence to take ownership of projects and tasks as appropriate
  • Strong team working skills with the ability to be flexible, resilient and self-motivated
  • A proactive and solutions orientated approach to work
  • Able to use a range of Microsoft tools including Outlook, Word, Excel and willing to learn new IT systems  


  • Competitive salary
  • 25 days annual holiday
  • Permanent Health Insurance
  • Life Assurance
  • Interest free Season Ticket Loan
  • Private Healthcare
  • Pension Scheme
  • Staff Introductory Scheme
  • Employee Assistance Programme

About us

With almost 200 lawyers in one location, we ensure our clients have the right team to help them get from where they are to where they want to be. We advise major corporates and institutions as well as entrepreneurial, ambitious enterprises which are often privately or family owned, or private equity backed. As well as our significant business law capability, we are one of only a few London-based law firms with a large private wealth offering. Our clients find our straightforward approach a compelling alternative to larger, less personal firms.

Whether you are an ambitious and talented individual wanting to hit the ground running from day one, or an established professional looking for a new opportunity, Howard Kennedy is the firm where you can really make it happen.

We have earned a strong reputation for our exceptional and uniquely talented people who between them deliver outstanding results for clients. In a firm of our size, our strong team dynamic creates a thriving culture of creativity and entrepreneurialism. Howard Kennedy is a pragmatic and non-hierarchical environment where success is shared, and you are proactively encouraged to thrive at your own pace.

Our distinctive culture is built on fairness and respect. Guided by the firm’s values of talk straight, think smart and be yourself, everyone in the firm holds equal value, and everyone plays their role in supporting, encouraging and inspiring colleagues to do their best work.

At the same time, we recognise and reward individualism, celebrating the diversity of our people and supporting them to grow their practice and drive their own career advancement.

As well as client work, there is opportunity to broaden your horizons at the firm with fulfilling pro bono and charity projects. We have a regular social calendar full of wellbeing activities, charitable and social events too.


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