Legal PA, Corporate - Employment

The role

This is a fantastic opportunity to join our friendly and supportive Employment team on a temporary basis, providing first class professional PA support to a number of fee earners. This role will support fee earners to provide high-quality legal services to a very interesting client base.

We handle the full range of contentious and non-contentious employment issues. Our clients include recognised names both nationally and internationally, particularly in the Financial Services, Energy, Media, Retail & Leisure and professional services sectors.

The Employment team consists of three Partners, two Consultants and two Legal Directors who are supported by a team of Associates and a Solicitor.

The Legal PA will be an integral part of a busy department and will work principally for named fee-earners, but also as part of a the PA team. We're looking for an experienced Legal PA that can prioritise and delegate effectively, with good communication and organisation skills.

This role is being offered as a 2 to 3 month fixed-term contract.

Role responsibility

• Proactively manage and maintain fee earner diaries, making appointments and co-ordinating internal and external client meetings including the booking of meeting rooms, video conference facilities, refreshments, restaurants, taxis etc.
• Making travel arangements, producing detailed itineraries and ensuring expenses claims are completed.
• Management of fee earners' inboxes when they are out of the office and monitoring and responding  to post/emails, prioritising correspondence to enable fee earners to focus on urgent matters and using initiative to route emails to the appropriate individuals for swift response and action; wherever possible, responding to and filing emails in to Filesite.
• Responding and dealing with external or internal telephone calls and queries in a professional manner, taking clear and concise messages.
• Manage the workflow to our Document Production Centre ensuring dictations and documents are submitted and returned in a timely manner.
• Proof reading all work to ensure consistent accuracy and high standard.
• Typing and drafting where appropriate.
• Preparation of account forms e.g. Chaps payments.
• Coordinate the end-to-end billing process and Elite 3E financial reporting; assisting fee earners by liaising with the billing team, producing the relevant documentation and reports, and prompting fee earners to complete all necessary paperwork etc.
• Ensuring BD is fully informed of any BD activities and updating the schedules as required.
• Small volume photocopying and scanning, file opening and closure, collating and indexing legal documentation.
• Bundling – both electronic and hardcopy (copying; compiling; preparing an index; paginating).
• Ensuring any paper filing required is kept up to date.
• Undertaking research using the internet, databases etc.
• Maintaining the stationery supplies and ensuring the areas are kept tidy.
• Support to other PAs where required, especially during any absence.

About you

Ideally you will be able to demonstrate;

• Experience in a deadline-driven, high performing Employment team within private practice..
• Good knowledge of Microsoft packages such as Outlook, Word, Excel and PowerPoint.
• Excellent oral and written communication skills.
• Excellent diary management, organisational and time management skills.
• Effective and professional telephone manner.
• Excellent attention to detail.
• A client service orientated approach.
• Displaying discretion when dealing with sensitive information.
• A proactive, flexible and self-motivated attitude.
• Being a strong team player.
• Experience with BigHand, Elite 3E, iManage/FileSite would be advantageous.

Benefits

• Competitive salary
• 25 days annual holiday
• Permanent Health Insurance
• Life Assurance
• Interest free Season Ticket Loan
• Private Healthcare
• Pension Scheme
• Staff Introductory Scheme
• Employee Assistance Programme

About us

We are a London based, full-service law firm, specialising in providing straightforward advice to entrepreneurial businesses and individuals on domestic and international matters.

We have grown substantially in recent years, including two mergers and an office move. We’ve also matured in terms of our approach to providing advice to our clients, seeking to simplify and improve the experience of working with a modern, independent law firm.

We’re proud of our journey. Without losing sight of where we’ve come from, we are focused on where we’re going. We are evolving and growing every day. And just like our clients, we are ambitious and moving forward. Many of our clients are entrepreneurial, ambitious enterprises who are often privately or family owned, or private equity backed. We are one of the only London based law firms with a large private wealth offering alongside significant business law capability.

The firm also advises major corporates on particular specialist legal matters who find our straightforward approach a compelling alternative to larger, less personal firms.