Team Assistant - Real Estate, 1 month rolling contract

The role

This is an excellent opportunity to join us as a Team Assistant (TA) on a 1 month rolling contract basis. You will provide high quality support to Legal EAs/PAs and fee earners in our Real Estate Department. This role will be an integral part of a busy team, interacting daily with EAs/PAs and fee earners, prioritising workloads and liaising with other support functions to ensure timely delivery.  Team Assistants work principally for a designated department, however all Team Assistants work as part of a team with shared responsibilities.  

Core Hours are Monday to Friday 9.30am to 5.30pm, with a flexible hybrid working arrangement.

Role responsibility

Working across a variety of tasks and responsibilities including;

• Document management - drafting, formatting, comparing, amending emails/documents and filing when required.
• Small volume photocopying, printing and scanning, with delivery/collection of large volume of photocopying, scanning and couriers to/from the Document Services team.
• Undertaking conflict searches and further research using the internet, databases etc.
• File opening and closing ensuring that all compliance rules are adhered to.
• Collating and indexing legal documentation, both physical documents and/or electronic documents.
• Assisting with scheduling of original deeds and documents and arranging storage.
• Maintaining the stationery supplies and ensuring the areas are kept tidy.
• Downloading Land Registry / data report documents and saving to appropriate files.
• Submitting full property searches on Land Registry and other third party applications, keeping the fee earner up to date on search results received and managing outstanding search results.
• Finance related admin - assisting with Inputting expenses on Chrome River, dealing with all forms of payment requests and minor Elite 3E queries.
• Booking departmental and other internal meetings.
• Assisting with any other department ad hoc duties, such as business development tasks.

About you

You will be able to demonstrate:

• Excellent organisation and time management skills, with the ability to prioritise your workload in a deadline driven environment, remaining calm and focussed.
• Strong communication and relationship building skills, with individuals of all levels.
• Excellent attention to detail.
• Good knowledge of Microsoft and other commonly used software.
• Being a supportive team player with an ability to use your initiative to develop solutions.
• Strong administration skills
• Enthusiastic, flexible can-do approach to tasks and situations.
• Understanding of client confidentiality, with the ability to display discretion when dealing with sensitive information.

At Howard Kennedy we believe that everyone deserves the space to thrive. We’re committed to creating an inclusive recruitment experience that reflects the diversity of both our people and our clients.

We are proud to be an equal opportunities employer. We welcome applications from individuals of all backgrounds and identities, and we’re committed to ensuring that our recruitment process is fair, transparent, and accessible to all.

We understand that every candidate’s needs are different If there’s anything we can do to make your application journey more comfortable— whether for interviews, assessments, or onboarding—please let us know. We’ll work with you to remove any barriers and ensure our recruitment process is comfortable for you. 

Contact our recruitment team at recruitment@howardkennedy.com to discuss any support you might need.

Agency Introductions

Please note that we are not accepting applications via agencies for this role at this time. Before sharing any named candidate CVs, please contact your recruitment representative. If any named CVs are sent from agencies without approval from our recruitment team, they will not be deemed valid introductions, and no agency fee will be paid.

Benefits

• Competitive salary
• 25 days annual holiday
• Permanent Health Insurance
• Life Assurance
• Interest free Season Ticket Loan
• Private Healthcare
• Pension Scheme
• Staff Introductory Scheme
• Employee Assistance Programme

About us

With almost 200 lawyers in one location, we ensure our clients have the right team to help them get from where they are to where they want to be. We advise major corporates and institutions as well as entrepreneurial, ambitious enterprises which are often privately or family owned, or private equity backed. As well as our significant business law capability, we are one of only a few London-based law firms with a large private wealth offering. Our clients find our straightforward approach a compelling alternative to larger, less personal firms.

Whether you are an ambitious and talented individual wanting to hit the ground running from day one, or an established professional looking for a new opportunity, Howard Kennedy is the firm where you can really make it happen.

We have earned a strong reputation for our exceptional and uniquely talented people who between them deliver outstanding results for clients. In a firm of our size, our strong team dynamic creates a thriving culture of creativity and entrepreneurialism. Howard Kennedy is a pragmatic and non-hierarchical environment where success is shared, and you are proactively encouraged to thrive at your own pace.

Our distinctive culture is built on fairness and respect. Guided by the firm’s values of talk straight, think smart and be yourself, everyone in the firm holds equal value, and everyone plays their role in supporting, encouraging and inspiring colleagues to do their best work.

At the same time, we recognise and reward individualism, celebrating the diversity of our people and supporting them to grow their practice and drive their own career advancement.

As well as client work, there is opportunity to broaden your horizons at the firm with fulfilling pro bono and charity projects. We have a regular social calendar full of wellbeing activities, charitable and social events too.