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Facilities Assistant

Please Note: The application deadline for this job has now passed.

The role

This is an exciting role with a broad remit, and perfect for someone looking to further their career in Facilities Management. As a mix of hands-on and administrative tasks, this role will support the wider team by providing front-line support to internal clients, as well as liaising with suppliers and subcontractors. It's a friendly team and firm, with plenty of progression and development opportunities for the right candidate.

Role responsibility

  • Acting as the first point of contact for receiving and tracking general facilities management issues, escalating where appropriate.
  • Using a range of IT systems to process tasks.
  • Contributing to the induction processes for new joiners.
  • Be main point of contact for fire wardens and first aiders, updating and maintaining the emergency planning process.
  • Playing an active role in planning annual shutdowns and project works.
  • Maintaining the Facilities Department pages on the Firm's intranet.
  • Process invoices for Facilities including coding, tracking and preparing invoices for authorisation.
  • Recycling and waste management.
  • Managing the Access Control System.
  • Manage internal desk moves.
  • Ordering business cards.
  • Assist in all aspects of health and safety, ensuring risk assessments are in place for appropriate works.
  • Carry out H&S inspections on a regular basis.
  • Ensuring all recycling and confidential waste is appropriately managed.
  • Use DSE assessment software and carry out assessments.
  • Carry out internal office audits in line with ISO 14001 standards.

About you

Ideally you will be able to demonstrate:

  • Experience of working in an office/corporate environment.
  • Good organisational skills, with the ability to manage several active tasks.
  • Presentable and able to communicate with a wide range of people.
  • Able to step up to cover for other colleagues.
  • Provide hands-on and practical problem-solving skills.
  • Experience of Health and Safety at work issues including risk assessments, PTW and RAMS.
  • Numerate and literate, with good communication skills
  • Excellent client facing skills, gained in an office or other customer-focused environment.
  • Proactive with a can-do attitude.
  • Good problem-solving abilities.
  • Willingness to learn new IT systems.
  • Ability to take ownership of tasks and projects and deliver them successfully.
  • Ability to use a range of Microsoft tools including Outlook, Word, Excel.   


  • Competitive salary
  • 25 days annual holiday
  • Permanent Health Insurance
  • Life Assurance
  • Interest free Season Ticket Loan
  • Private Healthcare
  • Pension Scheme
  • Staff Introductory Scheme
  • Employee Assistance Programme

About us

We are a London based, full-service law firm, specialising in providing straightforward advice to entrepreneurial businesses and individuals on domestic and international matters.

We have grown substantially in recent years, including two mergers and an office move. We’ve also matured in terms of our approach to providing advice to our clients, seeking to simplify and improve the experience of working with a modern, independent law firm.

We’re proud of our journey. Without losing sight of where we’ve come from, we are focused on where we’re going. We are evolving and growing every day. And just like our clients, we are ambitious and moving forward. Many of our clients are entrepreneurial, ambitious enterprises who are often privately or family owned, or private equity backed. We are one of the only London based law firms with a large private wealth offering alongside significant business law capability.

The firm also advises major corporates on particular specialist legal matters who find our straightforward approach a compelling alternative to larger, less personal firms.


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