Facilities Manager

The role

This is a fantastic opportunity to join our well respected and innovative Facilities team as a Facilities Manager. The team are an integral part of the firm and undertake work across the business to ensure the smooth running of the office, hybrid setups and beyond. 

 The Facilities Manager is responsible for managing the facilities and services that support the core functions of the organisation, while developing and delivering a strategic approach to Health, Safety and Environmental management.

Role responsibility

• Proactively oversee the management of the office, ensuring maintenance, cleaning, repairs and routine and major works are scheduled and undertaken in accordance with business requirements
• Oversee and organise the work undertaken by third party suppliers of services
• Manage suppliers and services including consumables, office furniture, vending, and waste
• Contribute to the budgeting process, optimising spend and driving cost savings across the facilities suppliers, ensuring that the best value for money is achieved
• Responsible for all communications sent to the business from facilities
• Manage hybrid working arrangements, security, and business continuity processes
• Supervision of one direct report
• Responsible for compliance with health, safety and environment (HSE) and related legislation, driving continuous improvement
• Ownership of Environmental and sustainability tasks (inc ISO 14001, ESOS and Carbon Footprint measuring and reduction)
• Ensure the appointment of, and training of those team members undertaking emergency planning and health and safety duties [Fire Wardens, First Aiders]
• Maintain up to date Risk Assessments

About you

Requirements:

• Significant experience of working in a facilities role within an office/corporate environment
• Good organisational skills 

• Presentable and able to communicate with a wide range of people

• Able to step up to cover for other colleagues     

Technical Skills / Experience:

• IOSH/NEBOSH qualified
• Proven experience of managing facilities
• Track record in managing HSE (including legislation, audit handling and management systems)
• Experience of procuring services from external suppliers, negotiating best value and project managing maintenance contracts
• Experience of managing maintenance and facilities team members and contractors
• Experience of managing quality assurance and audit procedures
• Evidence of improving the safety culture
• Ability to demonstrate strong communication, influencing and interpersonal skills
• Intermediate working knowledge of MS software including word, excel, outlook
• Experience of training internal team members on aspects of health and safety

Personal Attributes: 

• Excellent client facing skills, gained in an office or other customer-focused environment
• Proactive with a can-do attitude
• Good problem-solving abilities
• Willing to learn new IT systems  

Benefits

• Competitive salary
• 25 days annual holiday
• Permanent Health Insurance
• Life Assurance
• Interest free Season Ticket Loan
• Private Healthcare
• Pension Scheme
• Staff Introductory Scheme
• Employee Assistance Programme

About us

With almost 200 lawyers in one location, we ensure our clients have the right team to help them get from where they are to where they want to be. We advise major corporates and institutions as well as entrepreneurial, ambitious enterprises which are often privately or family owned, or private equity backed. As well as our significant business law capability, we are one of only a few London-based law firms with a large private wealth offering. Our clients find our straightforward approach a compelling alternative to larger, less personal firms.

Whether you are an ambitious and talented individual wanting to hit the ground running from day one, or an established professional looking for a new opportunity, Howard Kennedy is the firm where you can really make it happen.

We have earned a strong reputation for our exceptional and uniquely talented people who between them deliver outstanding results for clients. In a firm of our size, our strong team dynamic creates a thriving culture of creativity and entrepreneurialism. Howard Kennedy is a pragmatic and non-hierarchical environment where success is shared, and you are proactively encouraged to thrive at your own pace.

Our distinctive culture is built on fairness and respect. Guided by the firm’s values of talk straight, think smart and be yourself, everyone in the firm holds equal value, and everyone plays their role in supporting, encouraging and inspiring colleagues to do their best work.

At the same time, we recognise and reward individualism, celebrating the diversity of our people and supporting them to grow their practice and drive their own career advancement.

As well as client work, there is opportunity to broaden your horizons at the firm with fulfilling pro bono and charity projects. We have a regular social calendar full of wellbeing activities, charitable and social events too.