Document Production Specialist (12pm - 8pm) 3 month FTC

The role

The purpose of the Document Production Centre ("DPC") is to deliver and provide an exceptional high quality Centre of Excellence, in a busy and professional deadline driven environment. The Document Production Specialist will provide a fast, accurate, document production service for internal clients throughout the firm. The role will focus on client satisfaction, quality, reliability and efficiency within a highly specialised team.

The Document Production Specialist will be an expert in Microsoft Office as well as being a guardian and ambassador of the Howard Kennedy brand and the firm's house styles and templates.

The Document Production Specialist will need to be flexible from time to time in respect of working hours to ensure that absences are covered to an appropriate level at all times as well as meeting any workload/client requirements.

Please be aware that this role will be required to partake in the weekend on-call rota.

Role responsibility

Duties and Responsibilities include but are not limited to the following:

• Transcription, through the use of BigHand
• Document production and manual amendments
• Ability to use innovative document production tools
• Produce quality documents across multiple Microsoft applications, including PowerPoint presentations
• Working with PDF documents (pdfDocs, Adobe and Kofax) – converting to Word/Excel/PowerPoint and formatting appropriately; editing PDF documents (eg, deleting pages, adding pages, redacting, etc)
• Creating e-bundles using PDF programmes
• Formatting Precedent documents to current house style
• Maintaining Howard Kennedy branding
• Sharing of knowledge and expertise across the business
• Key player in delivery of excellent client service and embracing the firms values
• Being an ambassador for the DPC – supporting the firm to use the DPC to its fullest potential
• Contributing to the success of the DPC and understanding how this success is measured
• Quality checking your own work and that of your peers if required
• Working efficiently to meet workflow demands and deadlines, including prioritising own work and communicating with the Workflow Operator or fee earner if a deadline cannot be met
• Helping to support the team and knowing when others need help (as well as yourself), highlighting problems before they escalate
• Understanding and working to agreed service levels
• Proactive in making suggestions for improvement and acting on them
• Highlighting any skills concerns and implementing solutions to show continuous improvement
• Adhering to the DPC team processes, procedures and work methods

About you

Ideally you will be able to demonstrate;

• Advanced knowledge of Microsoft Office package, in particular Word, Excel and PowerPoint 
• Advanced knowledge of formatting/re-formatting all document types to specified house style or to client specific instructions
• Fast, accurate typing skills (both audio and copy typing)
• Knowledge of working with PDF packages
• Previous experience in a similar role
• A passion for learning and developing skills
• Strong organisational skills
• A proactive approach to the role – ability to think quickly and solve problems independently
• Excellent attention to detail - spelling, accuracy, grammar, interpretation and presentation
• An understanding of legal terminology
• Proactivity with the ability to anticipate business needs and plan ahead
• Ability to liaise at all levels, including partner level and senior client level

HOURS OF WORK

•          Core Hours: Monday to Friday 12:00 to 20:00

About us

We are a London based, full-service law firm, specialising in providing straightforward advice to entrepreneurial businesses and individuals on domestic and international matters.

We have grown substantially in recent years, including two mergers and an office move. We’ve also matured in terms of our approach to providing advice to our clients, seeking to simplify and improve the experience of working with a modern, independent law firm.

We’re proud of our journey. Without losing sight of where we’ve come from, we are focused on where we’re going. We are evolving and growing every day. And just like our clients, we are ambitious and moving forward. Many of our clients are entrepreneurial, ambitious enterprises who are often privately or family owned, or private equity backed. We are one of the only London based law firms with a large private wealth offering alongside significant business law capability.

The firm also advises major corporates on particular specialist legal matters who find our straightforward approach a compelling alternative to larger, less personal firms.