Legal Cashier - 9 month fixed term contract

The role

The primary purpose of the role will be to support both the office account and client account cashiering functions.

The candidate will be an integral member of the team and will work on a wide variety of tasks on a daily basis. There will also be the opportunity to expand the remit of this role and enhance the candidate's skill set by learning different processes for cross cover purposes.

The cashier team comprises of the Head Cashier, 2 Team Leaders, 2 Client Cashiers and 2 Office Cashiers.

Role responsibility

• Supporting for the Accounts Payable function.
  • Reconciling supplier statements.
  • Saving supplier invoices into Finance workstream.
  • Loading CSV files from suppliers through Excel into Elite 3E.
  • Chasing internal allocation of rechargeable disbursements.
• Supporting Client Account
  • Processing Client to Client Journals.
  • Processing Client to Office bill payments.
  • Releasing Client Account and office account TT payments at level 1.
• Dealing with queries from fee earners and support staff.

ADDITIONAL TASKS AND RESPONSIBILITIES OF THE TEAM

• Accounts Payable function.
  • Entering Supplier Invoices into Elite 3E workflow.
  • Checking through and authorising to completion returned workflow.
• Office Account Professional Disbursements.
  • Checking and Authorisation of Office Payment Workflow.
    • Counsel Fee Notes, Experts and Agents.
• Raising Office Account Cheque Payments.
  • Checking and authorising Office Payment Workflow.
• Chrome River Expense management.
• Daily and weekly payment runs for AP and unpaid professional disbursements.
• Processing Office Account Cheque Receipts.
• Processing Office Account Card Payments.
• Monitoring Online Banking facilities for receipts and payments.
• Reconciling Bank Statements with Elite 3E cashbook entries.
• Liaising with the bank.
• Raising Client Account Cheque Payments through 3E workflow.
• Processing Client Account Cheque Receipts.
• Processing Bank to Bank Transfers and Journals.
• Operation of Designated Deposits.
• Cover the Process of CHAPS Payments workflow and on through online banking. Barclays RBS & Lloyds Bank
• Supporting Client Account daily by Checking and authorising CHAPS / FASTER payments through online banking.
• Ad hoc tasks.
• Filing & archiving.
• Nominal journals.

ADDITIONAL INFORMATION / SYSTEMS USED

• Howard Kennedy LLP accounting system is Elite 3E
• Barclays.Net Internet Banking & Bankline (Royal Bank of Scotland internet banking system)
• Microsoft Office (including Word, Excel and Outlook) are also used within the Accounts Department

About you

You will ideally be able to demonstrate;

• Experience working on either Client & or Office Account within a law firm.
• Knowledge of either Elite Enterprise or Elite 3E.
• Ability to pay careful attention to detail.
• Knowledge of SARs.
• Knowledge of VAT regulations.
• Knowledge of Microsoft Word, Excel and Outlook.
• Awareness on Money Laundering regulations that impact on this area of work.
• Ability to prioritise work effectively and meet deadlines.
• Willing to take on additional responsibilities, with training.
• A positive, committed and ‘can-do’ attitude.
• Confident and clear communicator, both verbally and in writing.
• A good team player with the ability to be flexible and willing to help others when necessary.

Benefits

• Competitive salary
• 25 days annual holiday
• Permanent Health Insurance
• Life Assurance
• Interest free Season Ticket Loan
• Private Healthcare
• Pension Scheme
• Staff Introductory Scheme
• Employee Assistance Programme

About us

We are a London based, full-service law firm, specialising in providing straightforward advice to entrepreneurial businesses and individuals on domestic and international matters.

We have grown substantially in recent years, including two mergers and an office move. We’ve also matured in terms of our approach to providing advice to our clients, seeking to simplify and improve the experience of working with a modern, independent law firm.

We’re proud of our journey. Without losing sight of where we’ve come from, we are focused on where we’re going. We are evolving and growing every day. And just like our clients, we are ambitious and moving forward. Many of our clients are entrepreneurial, ambitious enterprises who are often privately or family owned, or private equity backed. We are one of the only London based law firms with a large private wealth offering alongside significant business law capability.

The firm also advises major corporates on particular specialist legal matters who find our straightforward approach a compelling alternative to larger, less personal firms.